Easy Scan

Rules that must not be broken

• Scan, never type. Manual quantity edits in Shopify admin are reserved for stock-take corrections by the Warehouse Manager.
• Every inbound delivery is receipted against a purchase order before it becomes sellable.
• Hire returns are scanned to Inspection first, then to Sellable, Cleaning or Quarantine.
• Shipping labels are generated at the pack station so tracking flows back to the order.

Process: Receiving and put away

1. 1

   Scans inbound carton against PO

   Warehouse · Easy Scan

2. 2

   Confirms quantities, flags shortages

   Warehouse · Easy Scan

3. 3

   Inventory added to receiving location

   System · Shopify Plus

4. 4

   Scans item to bin location (put away)

   Warehouse · Easy Scan

Process: Pick, pack, ship

1. 1

   Fulfilment task released to warehouse

   System · Order Fulfilment App

2. 2

   Scans pick list bin by bin

   Warehouse · Easy Scan

3. 3

   Packs and verifies each item at pack station

   Warehouse · Easy Scan

4. 4

   Prints label, marks shipped

   Warehouse · Easy Scan

5. 5

   Tracking written to order, email sent

   System · Klaviyo

Process: Hire out and hire return

1. 1

   Rental out-date reaches pick window

   System · Booqable

2. 2

   Scans hire kit out against booking

   Warehouse · Easy Scan

3. 3

   Scans kit back in on return

   Warehouse · Easy Scan

4. 4

   Inspects, cleans, returns to sellable pool

   Warehouse · Easy Scan

5. 5

   Availability released for future bookings

   System · Booqable

Integrations

When something goes wrong

Scan says item not found

Barcode is not on the variant — add it in Shopify, then rescan.

Stock negative after picking

Item was sold in store between release and pick. Short the line and re-route the order.